Terms of service

Eight clauses. They say what we provide, what the quote covers, what is yours, and what we do not provide. Clause 8 says which version applies to your work.

ID: PD-TS-0001
rev: 2026-10
revised: 2026-10-04

1. Who we are

1.1Drafters Collective LLC, trading as PolicyDrafters, provides the services described on this site. Registered office: 1209 Mountain Road Pl NE, Ste R, Albuquerque, NM 87110, US.

1.2These terms apply to every quote we give and every document we deliver. Questions about them go to hello@policydrafters.com.

2. What we provide

2.1We draft policy and procedure documents from a structured intake you complete. Every document is reviewed by our legal team before it reaches you. The final document is delivered in Word and PDF with a document ID and a revision block.

2.2One revision round is included in every price. Further rounds are scoped and quoted separately before we do them.

2.3Where you take the maintenance plan, we track the rules the document was drafted against and send a revised version when one of them changes. The plan is described on the maintenance page.

3. The quote

3.1Every quote states a fixed price in US dollars. It is fixed before we start and does not change once you accept it.

3.2The quote covers the document described in the intake. If you ask for a materially different document or scope after accepting, we quote the difference separately before doing the work, and the original price stands for the original scope.

4. Your part

4.1The intake asks for facts about your organisation. We draft from what you tell us, so the facts you give must be accurate and you must tell us when they change.

4.2You review the draft and tell us what you want changed. The decision to adopt a document, and how to apply it in your organisation, is yours.

5. Ownership

5.1The delivered document is yours to adopt, edit and share within your organisation. We keep a filed copy so the maintenance plan can track it and so the revision history is complete.

5.2Our templates, clause structures and drafting method remain ours, and we use them for every client.

6. What we do not provide

6.1PolicyDrafters drafts, reviews and maintains documents. It does not give legal advice. A document we deliver sets out rules and procedures in the form your intake describes; whether it fits your situation, and whether you adopt it, is a decision for you and for any adviser you choose.

7. The maintenance plan

7.1The plan is billed monthly at the figure stated in your quote.

7.2If you stop, you keep every version you received. Tracking stops and the revision history records the date, so anyone reading the document later knows when it was last kept current.

8. Changes to these terms

8.1These terms carry a document ID and a revision code. When the terms change, the revision code changes and the date in the revision block is updated.

8.2The version in force for a piece of work is the one published on this page on the day you accept its quote.