Kept current: the maintenance plan
When the rule changes, your document changes. The maintenance plan is a monthly plan: we track the rules each document was drafted against and, when one of them moves, send a revised version with the changes marked, reviewed by our legal team before it is sent.
Buying a document: ask for maintenance in the intake and the quote includes it. Already have documents from us: send their document IDs.
- $29 to $99 a month, billed monthly.
- Tracks the rules each document names.
- Revisions arrive with the changes marked and a new revision code.
- If you stop, you keep every version.
PD-HB-0042; rev 2026-10; changes marked
Employee handbook
2Leave
2.1Each type of leave in this handbook has a rule, a request route and a record. The rule says who may take it and for how long; the request route says who approves it; the record says where it is written down.
2.2A request is made in writing to the person named in appendix A, deleted text: before the leave begins inserted text: at least ten working days before the leave begins (end of change), and is recorded on the day it is approved.
Revision history
- rev 2026-09
- issued, reviewed
- rev 2026-10
- clause 2.2 revised, reviewed before it was sent
What the plan covers
Seven items, five of them included.
| Item | On the plan |
|---|---|
| Tracking the rules each document names | Included |
| A revised document when a rule changes, with changes marked | Included |
| A new revision code and an updated document ID record | Included |
| Review of each revision by our legal team | Included |
| Changes to facts about your organisation that you send us | Included |
| New documents, or a rewrite to a new scope | Quoted separately |
| Advice on how a rule applies to your situation | Not offered |
How a change reaches you
Each document on the plan lists the rules it was drafted against in its revision block, and we watch those rules. When one changes, the sequence is the one the reissued page above shows: the affected sections are revised, our legal team reviews the revision, and the new version goes out in Word and PDF under its new revision code, with the previous version kept in the history.
What it costs
The figure depends on how many documents we track, and it is in the quote.
$29 to $99 a month
Questions about the plan
- What counts as a change under the maintenance plan?
- A change to the text of a rule your document was drafted against, or a change to one of the facts the document states about your organisation that you tell us about. Both produce a revised document.
- What arrives when a rule changes?
- A revised document, not a note: the affected sections are revised, our legal team reviews the revision, and the new version arrives in Word and PDF with every change marked and a new revision code. You keep the version you had.
- Can we add the plan to documents PolicyDrafters did not draft?
- Yes, after a policy review and update brings the document onto our template and revision block. From then on it is tracked like any other.
- What happens if we stop the maintenance plan?
- You keep every version you received. Tracking stops and the revision history records the date, so anyone reading the document later knows when it was last kept current.